What’s the Value of a Cup of Coffee with Your Advertising Agency?

Cup of coffee with Charlotte Advertising AgencyHow much is it worth to have a cup of coffee or tea (or whatever your preferred beverage may be) with your agency account person a couple of times a month? I’d say it’s one of the best things you can do for your business. I’m not talking about those planned meetings with set agendas to design comps or web site design progress. Neither am I talking about those infamous high-level planning sessions that include everyone from the CEO to the summer intern.

The regular meeting that I am advocating is the one that invites casual conversation. A simple half hour where you can bring your agency person up to speed on the ins and outs of recent business. It’s the time to mention the opportunities that you aren’t quite sure are going to come to fruition, the frustration going on in the sales office or the glowing letter that you just received from a big customer.

These are all things that your agency account person needs to hear. Not because they are smarter than you or have an immediate answer to the latest challenge but because a marketing person’s brain, especially one on the outside of the company, tends to work a little differently. In the nuances of the conversation a good account manager will see glimmers of bigger ideas or perhaps opportunities for improvement. At the very least, they will walk away with a more thorough understanding of the current challenges.

For example, in a recent client conversation my client mentioned that he needed to cut our time a little short because he was mentoring some local students in a program set up by the company. To him, it was a something he felt great about doing but also a little extra stress on his busy schedule. To me, it was an incredible fit for the company blog and a PR opportunity to show a softer side of a construction business.

Another time a client related to me that there sale staff was struggling to keep up with portfolio samples and case studies. They were simply overwhelmed with information when it came to putting together a sales presentation. After taking this back to our agency, we helped them devised an online database with searchable features that not only archived case studies but also organized them.

Some of you readers will be cynical, I know Some will say these little pow-wows are just an opportunity for my agency to ‘upsell’. Others will claim neither they nor their agency have time for this. I’d argue if you feel strongly about either of these, you may need to take a harder look at your agency relationship.

The most effective client/agency relationships are ones where ideas and conversations flow freely. Where there is trust on both sides. Keeping your agency at arm’s length and focused solely on one project at a time may seem like the cost effective approach in the short run but in the long run, the only way to maximize the effectiveness of a good agency is to open the communications. Now, how ‘bout that coffee?

How to Choose An Advertising Agency

I’ve worked at various advertising agencies for over 15 years. And while the settings, specialities and times have changed, when it comes to client/ agency relationships there are many truths that seem to hold true over time. So if you are in the hunt for a new advertising agency or are considering hiring one for the first time, please allow me to offer you a few pointers.

  1. Understand and make a list of what you are looking for in an agency. Media buying? Ad development? Marketing strategy? Annual planning? Logo design? Copywriting? Web site development? Social media consulting? In Charlotte, NC for example, there are hundreds of small to mid-size agencies offering a variety of services. Making certain the companies you are considering offer the full gamut services for your needs will help you whittle down your list quickly.
  2. Ask around about agencies among friends and colleagues. Agencies like other businesses cultivate reputations. Listen to what others have to say and then make a short list of agencies for further investigation.
  3. Review the agencies web sites. You’ll likely find samples of their work posted on there as well as glimpse into their personalities. If they do not have a web site, move on. They either aren’t very established or they are poor marketers of themselves. Either way, the outlook is not good.
  4. Once you have a short list of prospective agencies in hand, call first. Ask to speak to someone who handles new business for the agency. Ask questions about their experience in your industry and their interest in taking on new business. Set up a time to meet them at their office. You’ll learn a lot by just walking in the door.
  5. Write down your questions for the agency in advance of your meeting. Ask which services are performed in-house and which are outsourced. It is not unusual at all for small agencies to outsource functions they no longer deem cost-effective to have on staff. However, it is important for you to know this upfront. Outsourcing will affect cost, turn-times and potentially quality control.
  6. Give an agency points for being prepared for meeting with you by having completed a little homework about your company and industry prior to sitting down at the table. This shows interest as well as diligence. Deduct points for every time they mention awards that they have won instead of ways they have made their clients profitable. Profits are results-driven. Awards are ego-driven.
  7. Ask about client retention. How long have they worked with their current clients? Though some client turnover is inevitable, satisfied clients stick around. It’s a good sign to see long-term relationships in place.
  8. Be prepared to talk about your budget. You do not want the Porsche sales pitch if you are budgeting for a Corolla. If the agency you are talking to can’t work within your budget, it’s a deal breaker. Clients tend to want to keep budgets a secret. I’m told this is because they feel like they lose negotiating power with the agency if they show their cards. I say if you don’t trust the people at the table enough to share a realistic range,  you are sitting in the wrong agency.
  9. Ask about the specific people who will likely work on your account if you choose their agency. This is important because many agencies bring their “A team” to the pitch meeting while assigning the actual day to day work to less experiences employees. Ask to meet the people who you will work with directly.
  10. Trust your gut. Do you trust these people? Do you like them? Do they listen as much or more than they talk? These things matter. You will spend many hours working with these folks. If you didn’t like them in the first place, imagine how you’ll feel after a few months of sometimes stressful collaboration.

At Mindstorm Communcations, we’ve learned that the right client/agency fit is essential to mutual success and a long-term relationship. A great client/agency relationship is one that will produce good work and profit on both sides of the fence.

Mindstorm redesigns another web site using the Joomla content management system.

Miller Street Dance Academy redesign by Charlotte Advertising Agency

Mindstorm upgrade the Miller Street Dance Academy website using the Joomla CMS system. Mindstorm redesigned the site and upgraded the functionality of their site. Miller Street wanted a web site that could be maintained and updated by their staff. Having two locations they needed a way to ‘get the word’ out faster to their 1,000 plus students. Miller Street will using the new site to promote their two dance studios and at the same time keep their current students informed about current events, class schedules and more.

Tecta Carolinas Web Site Design

Ad Agency Charlotte Mindstorm Communications Group

When Cyclone Roofing changed their name to Tecta America Carolinas they turned to Mindstorm Communications to promote them on a local level. We started out marketing Tecta America Carolinas with a new website that focused on the regions that they services. Mindstorm also handles the PR for the Indian Trails based company.

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